Blog

  • Continuous Process Improvement (CPI)

    Continuous Process Improvement (CPI)

    Remember when you were a kid and your dad used the same sayings or lectures or aphorisms over and over again? One phrase my dad used was, “Always improve your foxhole.” He is a former Marine and that was a phrase they used to remind themselves to continue to improve their defensive fighting position. Things fall apart, entropy happens, the best laid plans, etc. This is also a useful reminder to not get upset when things inevitably break and that is just part of life.

    When I have nothing scheduled (or when I am feeling frustrated…), I will walk around my house or office to find things to clean, fix, or throw away (not necessarily in that order). I’ve taken courses that cover a version of CPI, such as Six Sigma Green Belt, Seven Habits of Highly Effective People, and even toured a manufacturing plant to see how they implement their lean practices. Oh and I almost forgot about the quality manufacturing course from Virginia Tech.

    If you want to dive deep into these improvement principles, here are some links to help you get started:

    Ok, that list is mostly related to industry or software. Something much more personal: have you used that thing in a while?

  • Caveat emptor

    Caveat emptor

    When I was a kid, I watched G.I. Joe, Thundercats, Skyhawks, and played out in the woods behind my house. On weekends, my dad and I would often go on short trips together, sometimes collecting soda cans for the recycling money. During these car rides, my dad would impress upon me two things: don’t use credit cards and don’t buy whole life insurance.

    I barely understood what he was talking about, as I didn’t even have a savings account and kept my cash and coins in a M&Ms tin I got one Christmas. My dad was 42 when I was born, older and with more experience than I have now. The terms and concepts he used were so far above my head I couldn’t bridge the knowledge gap. It’s like he was explaining how to calculate the slope of a line in algebra and I was ready for, “Don’t let your cereal sit too long in the milk before you eat it.”

    As to his advice, I mostly adhered to what he advised. My first credit card was an American Express card I opened up right after graduating college. I paid off the balance on this card, until I got my next card maybe six months later. I kept a balance on this card for years, until he sold his house and helped me pay down the balance. Now I use cards to pay most of my expenses, utilizing the float to allow me to delay paying for purchases for 30-40 days (that sounds bad after typing it out), and get a few reward points to boot. I’ve also used credit cards to pay for larger purchases over a ~18 month timeframe, such as our honeymoon, king mattress, and a new Prius battery. Some would argue against doing this, but for 0% interest it allows us to not be “cash poor” and dollar cost average invest into our retirement accounts.

    I also never bought whole life insurance. I have term life insurance that will support my family in the untimely event of my death while I am still earning an income. I invest in investment vehicles and pay for insurance in insurance vehicles. I have not misguiding ideas about using life insurance as an investment strategy or a way to borrow from myself.

    So there you have it: G.I. Joe to life insurance. How is that for a Public Service Announcement?

  • Habits

    Habits

    In September I finished reading Atomic Habits by James Clear. I had been reading his blog posts for some time and find it laudable that he includes weight training into his annual assessment. Part of the title of the book (the supra-title?) is “Tiny Changes, Remarkable Results” which sums up the chapters nicely. The point of the book is to focus on your process, rather than your outcomes. What follows is (mostly) my own words summarizing the book and its ideas.

    The end of chapter 1 is summarized by two points worth repeating: “If you want better results, then forget about setting goals. Focus on your system instead.” And, “You do not rise to the level of your goals. Your fall to the level of your systems.” This systems-approach is key to real change as it addresses several problems: winners and losers have the same goals; a goal is a momentary change; goals restrict happiness; and goals are at odds with long-term progress. Systems allow you to keep playing the game (this can be defined as your work, your personal life, whatever) rather than achieving something and then not knowing what you to do. With a system, you know what to do next.

    Clear goes on to describe how we should change habits that affect our identity, rather than outcomes and that the most practical way to change who you are is to change what you do. For instance, I rarely eat dessert, so when a coworker brings in cake for someone’s birthday, I’ll give my piece to someone else, not because “I can’t have cake” but rather because “I am the type of person who values long term health choices over a sugar-induced 3pm coma.”

    In case you were wondering (and you probably are since you are reading this far) how habits work, Clear gives the four step process: cue, craving, response, and reward. Realize that, “All behavior is driven by the desire to solve a problem.” You probably do things without realizing it because years ago you found some action to solve something for you. The purpose of habits is to get things done in your life with the minimal amount of energy needed.

    The first step in changing your behavior is to recognize these steps in your own life and you have to be aware of your own habits before you can change them. Sometimes this means verbalizing what you are doing in the moment: “I am checking social media now because I am bored.” Recognize your cues and create a strategy to build better habits. One way to do this is to link (habit stack) a new habit to an existing habit, such as “After I drink my coffee in the morning I will exercise.” Make habits even easier by crafting your environment for success, maybe by putting your workout shoes next to the coffee machine (but not too close). This speaks to self control: it’s a lot easier to have high self-control when your environment does not have temptations present.

    Check this out: the anticipation of the reward is often more exciting or gratifying than getting that reward, leading to a dopamine spike before that thing. We have this thing called the nucleus accumbens which is activated when we anticipate something cool.

    To make habit change even easier, change your culture. Join a club where your desired new behavior is the norm and (hopefully) you already have something in common with the people in the club. This will enable your new habit to be reinforced by those seeking to change or do the same thing you want to do.

    Whether on your own or in a group, you’ll need to reprogram your brain to see your new habits in a positive light. Instead of seeing lifting weights as a burden (hah), it is a path to strength. Instead of seeing saving money as a hardship, it is a path to financial freedom. Create a ritual for yourself by doing something you like before or after doing something that is hard. Maybe along the lines of, “After I drink my morning coffee, I will put on my lifting shoes, do my barbell training, and then read my curated news feeds.”

    Again, your habits and routines are a long road to self improvement. Focus on taking action that counts. The number of times you have performed a habit is more important than the days, weeks, or months you have been doing it. Remove little bits of friction in your environment (kaizen your life) to create a space where doing the right thing is easy for you. An example of this is resetting the room for the future, by preparing it for the next thing you are doing. Put your tools away when you are done…or maybe leave out the one thing you need to use for the next step in the project. Give yourself small prompts that set you down the path to success and give you decisive small wins. So rather than seeking to “read a new book tonight before bed,” your goal can be “read one page.” Rather than “blog more” tell yourself to “write one sentence.” Instead of “make a 12 week workout plan, ” you can “squat one set of 5” or “put the bar on the rack.” Standardize before your optimize.

    In the chapter titled, “How to Make Good Habits Inevitable and Bad Habits Impossible,” Clear states, that the “best way to break a bad habit is to make it impractical to do.” We installed a home water filter in our utility closet two months ago: BOOM, constant filtered water. I turn off my phone at night, which means no random browsing into the wee hours. Setup automatic deposits for your savings and investing, so you have to choose to stop doing the right thing.

    The Cardinal Rule of Behavior change: What is immediately rewarded is repeated. What is immediately punished is avoided.

    Make progress visible through a workout log, food journal, or jar on your desk. Jerry Seinfeld wrote jokes every day and put an X on his calendar. His two goals: Don’t break the chain and Never miss twice. What tracker can you use to show your progress?

    Clear also mentions having an accountability partner or agreements if you break a habit, such as I will donate $50 to a charity I don’t like if I don’t do X. I’m not a fan of these tactics, but they may work for you.

    In case you are thinking, “I’m not born to be a runner, weightlifter, public speaker, entrepreneur, or competitive leaf raker, and that’s ok. Clear reminds us that “genes do not determine your destiny. They determine your areas of opportunity.” Build habits that work for your personality. Ask yourself these questions: 1) What feels like fun to me, but work to others? 2) What makes me lose track of time? 3) Where do I get greater returns than the average person? and 4) What comes naturally to me? (Sarcasm in public probably doesn’t count)

    Long term progress: “humans experience peak motivation when working on tasks that are right on the edge of their current capabilities.” If something is too hard or too easy, you probably won’t continue. This goes back to strength training: you’ll hardly notice adding 2.5 or 5 pounds each workout and soon realize how strong you are. Personal finance: increase how much you are saving every few months by 1% and you won’t notice it.

    You have to fall in love with boredom. Successful people get bored with the quotidian tasks, but they still show up. They still write when it is time to write, they lift when it is time to get under the bar, and real artists ship. The more you practice something the more routine it becomes, so your system, your processes are more important than your short term outcomes. Professionals take action even when the mood isn’t right.

    Each habit you achieve gets you to a new level, an endless cycle. Create a system for reflection and review. This could be daily, weekly, or annually (probably all three). Avoid making any one thing an overwhelming aspect of who you are, as these may change. Continue to make habits obvious, attractive, easy, and satisfying.

  • Hello world…again

    This is my first post on my new hosting platform. I tried to clean up some pages on my site and found out that my former platform, www.wordpress.com, has several limitations it places on its bloggers. So I transferred my hosting to A2. Short version: if you want full control over your site, host it yourself. Rather than hosting it on WordPress dot com. You’ll likely work harder but pay less.

    So this week I’ve been remapping the domain name server (DNS) hosting and the mailbox routing in my host’s DNS records. I know, I know, it sounds much more fun than it is.

    It is like anything else: if you want to fully own your creative process, you can do that, but with the cost of learning more about what you are doing and the esoteric details of managing your craft.

    If you are wanting to disconnect from platforms that own your data, start your own blog. Own your narrative and your content.

  • Toastmasters

    I officially joined Toastmasters International back in December. I first heard about the speech-giving organization seventeen years ago and it was recommended to me again a few years ago to improve my speaking ability. My natural approach ranges from silence to curt-monotone to brief-direct-scowl, so I am embracing this opportunity to learn some vocal and facial variety!

    Fun fact: Toastmaster’s International values are Integrity, Respect, Service, and Excellence. The United States Air Force core values are Integrity First, Service Before Self, and Excellence in All We Do. So I just need to (finally) be respectful. <– That’s a joke.

    In Toastmasters, you get to choose out of eleven pathways for your speech giving and training path. The majority of these place a good bit of emphasis on management with the exception of Dynamic Leadership. If there is one thing I am good at, it is writing to-do lists and managing projects, and I am even better at managing the managing of projects (don’t get me started about thinking about thinking, meta-acronyms, or balefiring through gateways). So I chose Dynamic Leadership.

    The first speech in any path is the Icebreaker, where you talk about yourself for four to six minutes. I chose to talk about how I got to where I am in the military, specifically how my dad, Scoutmaster, and former squadron commander positively influenced me. I have seven relatives or ancestors who were service members, going back to a Private during the Civil War. More recently, my grandfather was a sailor, my dad a Marine, my brother a soldier, and I became an Airman (perhaps one day a Guardian). My dad saw the opportunities in the Air Force and did not want me to become an infantryman “brainwashed to kill.” So he told me to join the Air Force and “learn something.” My scoutmaster lied about his age to enlist in the Navy in WWII. He told us the leadership phrase that he learned in the Navy was, “Know yourself; know your men; and know your job.” Lastly, I had a squadron commander whose style was similar to the leadership approach described in The One Minute Manager. He was direct, impersonal, and never demeaning. As a young officer, I was indecisive and he told me, “You’ll be a Captain soon; choose.”

    Now I need to figure out the subject of my next speech. Ideas so far: Brazilian jiu-jitsu, the history of kettlebells, French press coffee, gardening, and the mud between my toes.

  • Networking from home

    As many other people around the country are experiencing, I am teleworking and my kids are teleschooling. This means that in between Microsoft Teams calls and teleconferences I get to play IT helpdesk and system administrator. Unfortunately my home only has one operating coaxial connection (no thank you splitters!) so I purchased the TP Link Deco M9 Plus from Costco to extend my wi-fi network across the (quinquagenarian) home. Thankfully the Deco app is very easy to use.

    Until one decides to setup Parent Controls. Pro tip: if you work for a school’s IT department setting up blocked websites, you might have forgotten Cool Math Games. The games on this site are essentially bubble-gum video games for kids, under the guise of learning math. So I setup a kids profile to block this site and any accidental searches for malicious content. Adding the specific devices was tricky, as Chromebooks don’t necessarily give you the computer name. You can find the network ID or MAC address, which will show up in the Deco app under Connected Devices. Here’s a link to help find the devices connected to your home network that I found helpful.

  • Touchpad

    If you have a touchpad on your laptop and use Ubuntu, this is how you can disable the device. I keep bumping the trackpad and moving my cursor or paging up or down. No longer.

  • Work

    I recently had a discussion with another officer about the value of work and the hours we spend in the office. This is relevant now as we spend most of our time working from home and finding balance between the activities done at work, those done at home, and the driving in between.

    The main points I brought up:

    • Why is the 40 hour work week a standard? Can we be more effective in shorter hours?
    • Related: Seth Godin’s book Linchpin discusses how modern public school is a model to get people working in a factory, not be successful or happy
    • What can we learn about effectiveness from Vilfredo Pareto?
    • Naval Ravikant thinks humans should be more like lions rather than cattle to achieve deep focus
    • Cal Newport makes the case for deep work versus shallow tasks
    • What happens if you turn off artificial light at sundown?
    • Did humans always sleep in eight consecutive hours?

    Question your assumptions.

  • WFH

    Since most if not all of us have been working from home, here are several more working from home resources you might find helpful.

    1. Stimulus check calculator: Washington Post & Go Curry Cracker
    2. Plex Live TV
    3. Plex coloring book (it’s fun for adults too!)
    4. MITRE updates and a white paper
    5. NPR Kids comic
    6. Frugalwoods reader suggestions
    7. Sal Khan on CBS News
    8. Levar Burton reads
    9. Marketwatch: A Recession won’t end the FIRE movement
    10. Art of Manliness: Kid Craft of the Week: Pencil Catapult
  • Computers vs. COVID-19

    Donate your extra CPU cycles to computing the COVID-19 problem. The folding-at-home software works for Windows, Mac, or Linux.